The Coworking Management Technology Stack

Coworking is a new breed of commercial real estate. It is increasingly growing in popularity, projected as a reality in the near future of workplace.

What we have learned from interacting with coworking spaces’ founder  – managing coworking spaces is a tricky operational task. Existing coworking management and facility management softwares do not understand its unique challenges and needs.

Well, evidently there are still coworking spaces that prefer more old school methods – excel sheets, paper logs, and physical keys. Why is this so? Office and operations manager rely on existing and older technology stack because they are often unaware of the real problem.

[bctt tweet=”Operations manager rely on older technology stack because they are often unaware of the real problem.”]

The rise of coworking spaces is partly contributed to the increasing nomadic and changing trend of Generation Y’s work lifestyle. Coworking spaces offer flexibility and solutions to the needs of the new millennial workforce.

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What is the disconnect then?

Traditional commercial real estate management technology stack has not caught up with the changing needs of its new workforce. Much of the problem and frustrations that arise from managing coworking space is rooted in this disconnect: the existing technology stack and softwares are often inadequate to solve their daily operational needs.

To you, struggling with your coworking operational needs – It is not really a work productivity issue you are facing. There is only so much time in a day. Your technology stack needs to evolve to meet your needs.

[bctt tweet=”There is only so much time in a day. Your technology stack needs to evolve to meet your needs.”]

Recognizing this disconnect, a new group of co working leaders and founders are choosing to invest in modern software tools. These tools allow them to optimize their business efficiency and to manage their coworking space. From conversing with the operational managers of different coworking spaces, we have gathered a technology stack of 5 software and tools that could be useful for your shared space.

5 Softwares And Tools In Your Co-Working Management Stack

1. Nexudus

Nexudus Invoice Dashboard

Nexudus is a booking and management software system that enables coworking spaces the ability to receive online payments, manage memberships, track revenue, and organize their web and blog content.

How Nexudus solves new challenges of new workspaces: Nexudus allows them to manage their space easily and efficiently. Users also enjoy the centralized platform’s feature to answer any questions and to solve any problems that they may encounter in their co working space. The centralized platform helps to streamline the community and office operations.

P.S. To Nexudus users, KISI will soon be able to integrate with its software. 

[bctt tweet=”.@KISI will soon be able to integrate with @Nexudus software. #coworking ” via=”no”]

2. Cobot

Cobot Bookings Dashboard

Cobot allows co working spaces to automate membership sales, invoices, attendance tracking, calendars, and conference room reservations from a centralized dashboard. It is a convenient tool that helps co working spaces stay organized while still maximizes the membership tiers’ potential.

How Cobot solves new challenges of new workspaces: With technology and work spaces becoming increasingly paperless, Cobot allows co working spaces to go paperless where records are kept within the software. Their customer service is very helpful in answering any questions and solving any problems that co working spaces’ manager may encounter, easing operational inefficiency.

3. LiquidSpace

LiquidSpace Rental

LiquidSpace is a platform that enables companies and coworking spaces to rent spaces without leases, by directly connecting renters with property owners to facilitate the tedious leasing and renting process. They give individuals and small companies the ability to book meeting rooms, coworking spaces, and offices.

How LiquidSpace solves new challenges of new workspaces: With NYC, real estate leasing is a nightmare. LiquidSpace makes it easy to rent a space without signing a lease. Plus, if you are looking for a temporary short-term solution for your workspace needs: Liquidspace makes booking desks and meeting rooms easy.

4. Sharedesk

ShareDesk App

Sharedesk is the Yelp of co-working spaces. It connects freelancers and small companies to co working spaces – anywhere and at any time. This platform uses different filters such as location, company size, price and time to connect individuals to the best coworking space. It helps coworking managers promote their space and increase membership sign ups.

How Sharedesk solves new challenges of new workspaces: Most coworking spaces position themselves differently by offering unique needs and niche community support for their members. Platforms which connect potential members to coworking spaces are limited and potential members discover new shared work spaces through referral. Sharedesk meets this gap by allowing co working managers the chance to make their coworking space accessible to a larger audience.

5. Desktime

DeskTime App

Desktime is a software that allows co working spaces and companies to perform automated reports on company status, productivity analysis, time and project tracking. This tool helps coworking and operations managers stay on track by helping them manage their time more efficiently.

How Desktime solves new challenges of work spaces: As an operations manager or coworking space founder, there is so much to do. From organizing events to managing members, there is so little time in an otherwise busy day. Desktime helps coworking spaces reach their productivity and efficiency goals by providing them with analytical data and automated efficiency reports.

Tell us what you think of the technology tools and share with us your favourite coworking management tool!

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