2022 Best Coworking Space Management Software

Different businesses have different needs, which makes it difficult to define which solution is “the best” for everyone. That’s why we’ve broken down and compared several features of the top coworking management software services to help you choose the best platform for your space.
Based on our findings, here are the top coworking and flexible workspace software that provide great solutions for different types of business needs. Learn more about our report methodology below, and happy reading!

Coworking Software Guide

Compare the top coworking management software in the industry!

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Buyer's Guide: Best Coworking Management Software

Best for user experience

Optix

What stands out:

Powerful hybrid workplace features
Intuitive user interface
Best-in-class whitelabeling features

Best for scaling businesses

Archie

What stands out:

Attractive UI
Native e-signature system
Dedicated account manager

Best for hybrid workspace features

OfficeRnD

What stands out:

Advanced workspace analytics
Visitor and reception management features
Extensive integrations portfolio

Best for integrations ecosystem

Nexudus

What stands out:

Flexibility and customization
Competitive enterprise features
Attractive pricing for scaling businesses

Best for new businesses

Coworks

What stands out:

Easy to set up and operate
Extensive featureset
Flat rate pricing

Best value

Andcards

What stands out:

Community and event management features
Seamless non-member bookings
Competitive pricing, charging only for active members

How to Choose the Right Workspace Management Software

With the number of complex services they provide, from simplifying operational processes to managing your members, the coworking software you choose will play a fundamental role in your space... but this choice can be a tough one. These comprehensive platforms often offer so many services, integrations, and add-on features that it can feel overwhelming to determine the most important factors. Below, we’ve eliminated some of the guesswork by narrowing down the most important functionalities a software should have for a coworking space. We also share some general advice about choosing the right software to meet your needs, allowing you to make your decision with confidence.

Major Criteria to Consider:

Connection to the physical world
Flexibility and ease of use
Support and documentation
Customization and advanced features
Pricing model and scalability

Connection to the physical world

How does the tool work with the physical aspects of your workspace, like doors and elevators, printers or registration tablets? Making sure admins and users can manage some of the aspects of your facility though the same software used to manage members can be a game changer. Access control naturally plays a crucial role, given that it will impact access permissions, allowing you to monetize meeting rooms and other spaces, and even gain insights on the usage of your facility.

Flexibility and ease of use

Demos or free trials are great ways to assess how user friendly the software interface is and how much your members and administrators will enjoy working with it. Make sure to test tools in real-world scenarios, for instance trying to understand how things work in both mobile apps and desktop apps, how easy basic customization would be, and if there are any functionalities you’d be missing.

Support and documentation

A great onboarding experience goes a long way, but like with any software, you will always need support now and then. If you are planning on building advanced solutions on top of the software’s API, you may want to look into technical documentation beforehand, or even discuss ideas with a sales representative. If you are more concerned about routine support requests, you may want to check the different support tiers offered and how well those work with the time zone in which you are located.

Customization and advanced features

Whether you have a large operation already in place, or are just starting out, you will eventually reach the point where you want to fully customize the user experience as well as making sure that you have a scalable setup. You should understand what a certain solution offers in terms of whitelabel apps, automated listing on iOS and Android stores, or specific customized solutions. You may also want to look into how smooth the process of managing multiple locations from one dashboard is. For example, are insights and analytics available per place, per organization, or both? What about billing? Those are some of the questions you should find an answer to.

Pricing model and scalability

You should not only understand what the price of the solution is today, but also forecast how this may change over time. An easy way to do so is by projecting a few different growth scenarios and see what the corresponding costs would be (also in relation to the amount of revenue you will generate). While the model will not always be precise, and those scenarios are hard to predict, it will help you identify a solution where pricing seems to be in line with your future plans.

Methodology used for our software analysis

The report has been developed following an in-depth survey with the goal of identifying in which areas different systems excel. Each provider listed has submitted the survey, which has been combined with an additional evaluation from our team on aspects that required a different approach. The result is a data-focused study highlighting the strengths and weaknesses of the different solutions available on the market.

How to use our chart

As the landscape of shared workspace management solutions keeps evolving, we are trying to portrait an accurate and unbiased picture of the leading companies in the industry. Our report aims at reflecting the suitability of each system for most use cases and the overall level of confidence in the quality of the product they offer. Our advice is to always map what needs you are looking to cover, then assess how easily and effectively the solution you are looking at meets those needs. If you still have questions, feel free to reach out to our team .

Coworking Software Guide

Compare the top coworking management software in the industry!

Download